Ternopil District Heating Priority Investment Programme Revision and Preparation of Project Restructuring – PIU Support and Construction Supervision

Procurement ref:

9277-RFP-42524

Location:

Ukraine

Business sector:

Municipal and environmental infrastructure

Project number:

42524

Funding source:

Sweden through its Sida-EBRD Ukraine Energy Efficiency and Environment Consultant Cooperation Fund

Contract type:

Consultancy Services

Notice type:

Request for proposals

Issue date:

02 Nov 2018

Closing date:

03 Dec 2018   at  11:00   Local time

Executing Agency (Client): Communal Enterprise of Heat Networks “Ternopilmiskteplokomunenergo”

The Client Contact Person:

Mr. Bohdan Myskyv, Deputy Director

Communal Enterprise of Heat Networks “Ternopilmiskteplokomunenergo”

16 Franka Street, Ternopil, Ukraine, 46001

Emails: bohdan.myskiv@gmail.com and tmtke@ukr.net

Phone: +380 352 252539

The EBRD Contact Person:

Ms Georgia Vasiliadis, Principal TC Specialist

European Bank for Reconstruction and Development

One Exchange Square

London, EC2A 2JN

United Kingdom

+44 20 7338 7750

vasiliag@ebrd.com

Project Description:

The European Bank for Reconstruction and Development (the “EBRD” or the “Bank”) has provided loan financing of EUR 7 million to Communal Enterprise of Heat Networks “Ternopilmiskteplokomunenergo” (the “Client”, the “Company”) (the “Project”). Inter alia, the loan agreement with the Company, stipulates amendment of the priority investment programme (the “PIP”) and extension of the commitment and project implementation periods. 

Assignment Description:

The Client now intends to select and contract a consultant (the “Consultant”) to provide project implementation support (the “Assignment”), on the basis of the Request for Proposal (RFP) in attachment.

The selected Consultant is expected to facilitate the timely and effective implementation of the Project by:

• Providing project management support to the Company and to the PIU to co-ordinate, administer, manage, monitor and evaluate all the aspects of the Project with the main focus on financial and contract administration. The latter shall be fulfilled by performing the role of the Engineer and/or Project Management or equivalent as applicable.
• Ensuring timely receipt of disbursements to pay under the contracts, including assistance in opening and operation of letters of credit, if required;
• Ensuring that all reports required by the EBRD for implementation of the project and the loan are submitted on schedule;
• Preparing an integrated time schedule for progress meetings with various parties; attending meetings together with the PIU to support the Company’s overall programme, receiving responses and comments on reports, and discussing the project issues on a regular basis with the PIU and other key stakeholders; distributing minutes of meetings, including follow-up actions required to ensure the project progress

Consultant Selection Procedure: Single stage open competitive selection

Interested firms of groups of firms are invited to submit a Technical and Financial Proposal.

Assignment Start Date and Duration: The Assignment is expected to start in January 2019 and has an estimated overall duration of 30 months.

Cost Estimate for the Assignment: EUR 318,000 (exclusive of VAT).

Subject to availability of funding, the performance of the selected Consultant and the specific needs of the Client the Assignment may be extended beyond the current scope.

Funding Source: It is anticipated that the contract will be financed by SIDA-EBRD Ukraine Energy Efficiency and Environment Cooperation Fund (The Government of Sweden). Selection and contracting is subject to the availability of funding.

Eligibility: There are no eligibility restrictions based on the consultant's country of origin.

Submission Requirements: In order to determine the capability and experience of Consultants seeking to be selected, the consultant shall submit a Proposal in accordance with the Request for Proposals: link to RFP

Important Notes:

1. The selection will normally be made from the Proposals received in response to this notification only, on the basis of the selection criteria set out in the RFP. The highest-ranked Consultant will be selected and be invited to negotiate the contract, subject to availability of funding.
2. Any updates of and clarifications on this procurement notice and/or the RFP shall be announced as updates on this notice, without any other notification. In the event of changes to the RFP, consultants will need to download the updated version of the RFP. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.